Wireless Inventory - Physical Count

Location - Serial inventory\ Wireless Inventory\ Physical Count

Create Image

The first step before doing a physical inventory is to create an image of your inventory. This image will be used by EPASS to compare what you scanned with what was actually in your warehouse or store. Typically, the reconciliation process does not start until there is movement in your inventory again, and that is why we do our comparison against your inventory as it was when it was scanned. It is very important to Create the Image after all receiving and shipping has been completed.

If this is your first time doing a physical inventory in EPASS, then after clicking on the Create Image option in the menu you will just see an hourglass for up to 1-2 minutes while the image is created. If this is not your first time doing a physical inventory in EPASS, then you will see the following prompts:

Click Yes on the first prompt to clear out what you had scanned on your previous physical inventory. If you had already started scanning and for some reason needed to recreate the image, then you could click No to retain what had been scanned, but create a new image.

This is just a final warning that your previous image will be replaced by a new one.

Scanning Inventory

Now it is time to start scanning. Pick up your scanner, turn it on, and sign in (if necessary). Press the number 8 on the keypad (8. Physical Count) and then press Enter. You will see the following screen:

Pressing the right arrow (->) key on the keypad will display all of your locations, or if you know the location then simply punch it in on the keypad and press Enter. If you are scanning Main Stock, you can either type ‘MAIN’ or leave it blank and just press Enter. Next, you should see the following screen:

If you use Bin Locations to further categorize where your product is within a location (bar-coding your shelves, separating your floor/warehouse into quadrants) then you need to scan the Bin Location that you are working on before scanning the product within it. Press the right arrow (>) on the keypad to enter the Bin Location, and you will see the following menu:

Scan the Bin, or type it in on the keypad and press Enter, and that will set the current Bin Location that you are scanning. Once you are finished scanning that Bin Location, just follow the same steps to change to the next Bin Location, or if you are no longer working in a Bin Location just leave it blank and hit Enter at the Scan Bin prompt. All product that is scanned while you have a Bin Location set will be moved into that Bin Location, so make sure that it is correct at all times.

Now, start scanning your product in this location. If you are scanning multiple locations, then once you are finished with this location just hit the left arrow key on the scanner to go Back, enter the next location, and start scanning.

If you find any product that does not have a label on it, you should write down the model and serial number, and print a new label immediately before you continue scanning. Product without a label is a primary cause of invalid quantities, because it is too easy just to ignore that piece for now, and then forget about it later.

If you have any product with an older style label (model barcode and serial barcode), and the model number or the serial number are not in the system at all, you will be given the option to Retry or Continue. If you Retry it will just prompt you for another barcode to scan, but if you Continue it will be added to the Physical Analysis report (to be discussed later) as an Unknown piece.

If you scanned something that you did not intend to scan, you can press the up arrow key to delete the last product scanned. You will see the following:

If you really want to delete this product, press the right arrow key on the scanner to Delete. If you do not want to delete it, press the left arrow key to cancel and go back. Whichever option you choose, you will be taken back to the Scan Barcode menu and you can continue scanning.